Read this before sending your next business letter.

Before you send the next working email, read this list. Here are five bad habits that are inherent in many in communication. After reading, delete, delete and delete all the errors that you find in your letters!

After that, your messages will become more impressive, and colleagues will appreciate your new style of writing - more intelligible and concise.
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So, below is a small checklist for you.

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1. The words “evasion” - such as “just”, “actually” and “like” (for example: “I just think ...”, “actually, I am against ...”, “I like would be inconsistent ... "and so on). Delete them!

2. Unnecessary apologies - many are accustomed to apologize, even if they are not guilty of anything: simply for the fact that they exist on this planet. ("I'm sorry to bother you, but ...", "Sorry for the stupid question ...")

3. Questions in the spirit : “Does it make sense?”, “Do I clearly state my thought?”, “Do you understand what I mean?”. Instead of these questions, write, for example: “I am waiting for your thoughts about this,” or “contact me if you do not understand something.” I know: you just want to make sure that you understand. However, you can find out if the other person has any questions without showing him their uncertainty.

4. The following phrases : “I speak at random, but ...”, “I am not an expert, however ...”, “of course, you understand this better than me, nevertheless ...”. Just delete these reservations and tell me what you need.

5. Your opinion, hidden behind the question . For example, instead of: “I think we should not go in this direction,” you can write: “Is everyone sure that this is the right direction?” Of course, sometimes questions are more relevant than statements. For example, if you need to be more diplomatic or you don't want to look aggressive. However, more often we do it because we are afraid to defend our position, or because we don’t want to be the one who “swings the boat”. Questions hiding the statement should be used only for strategic purposes, and not to hide your idea.

That's the whole checklist!

Translator's comment:
It goes without saying that the letter must be written and without errors. If you are not sure of the literacy of the text, especially in a foreign language - the letter must be deducted. You can do this with a familiar editor or translator, or in our live online translation service Alconost Nitro . To test the service, write a few lines about yourself at nitro@alconost.com, and we will send a coupon to replenish the account in the system.


About the translator

The article is translated in Alconost.

Alconost is engaged in the localization of applications, games and websites in 60 languages. Language translators, linguistic testing, cloud platform with API, continuous localization, 24/7 project managers, any formats of string resources.

We also make advertising and training videos - for websites selling, image, advertising, training, teasers, expliners, trailers for Google Play and the App Store.

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