Office Print Optimization

I have met quite a few large and very large companies, which have dozens of multifunction devices, and the monthly print volume is tens and even hundreds of thousands of pages per month. Everyone remembers the recent crisis, and many IT departments were tasked with optimizing including printing, because Many people know this picture at the end of the working day:





(in fact, so much superfluous managed to print in 3 hours of the working day)



And how do you ask?



Before the IT department was tasked - Reducing costs.

Due to what? - by monitoring, limiting, generating reports, reducing the cost of purchasing paper.

And so - smoothly we approach the decision. Whoever heard of Ysoft? So, they have a software solution SafeQ. SafeQ is a software for accounting and distribution of work related to printing, scanning and copying documents by users, to optimize the printing process.

inside the organization and access control to printers.

What is this system built on:

The scheme of work is as follows:



In short, the central link is the SafeQ server which is responsible for the interaction of users, printers, terminals

- User sends to print

job from the workstation.

The job is sent to the SafeQ server.

-User approaches

printer and

is identified.

')

-SafeQ sends the job to

Printer.

-User controls

print.

- Job data is stored on

accounting server.



How does all this look and how does it work?

1. Terminal



2. Hold a card or enter the PIN code



3. Choose the mode of operation





4. We receive the printed document

Just like 123 and 4.



What we get:



- Security! The document will not be printed until the user passes the verification at the terminal at the printer. The department of information security is just happy))))

- Fault tolerance of the printing system (the user has only 1 printer), and he can print on any printer equipped with SafeQ terminal

- Reducing the cost of printing (it used to be so - send the contract pages to print as 30, go to the printer and it is busy!? No question - I will immediately print out to another one ...)

- Monitoring and reporting system for cost centers allowed to control and optimize printing.

- Redistribute print queues depending on printer downloads and their availability

- and much more!



The video is published as is the authorization and printing on multiple MFPs





Original article here