Time management in practice
I am preparing for the organization of a seminar at work, I made a small presentation and decided that the information could be useful to someone. I plan to talk about practical time management in a single head.
What I want to tell:
Eisenhower was an army general in 1944, was also the president of the United States from 1953 to 1961. He had a lot to do, and it was impossible to miss something important. This is how the matrix was born, dividing matters by importance and urgency.
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Important matters are those that result from the fulfillment or non-fulfillment of which has a significant impact on the salary / project / transaction, etc.
Urgent cases - matters with a "shelf life" must be performed by ASAP (as soon as possible)
The matrix itself looks like this:
The first are doing things important and urgent at the same time, followed by urgent and last of all important. All other cases are postponed until later, they are destined to either resolve themselves, or go into the category of important and / or urgent.
On the Internet, I found a similar matrix for printing:
After using the described matrix daily for 3-4 months, I discovered the following for myself:
I did not use any special software, I was content with a simple Excel. What it looked like:
The time was set in minutes, the result of summation was displayed in hours.
Wikipedia politely shared the definition: The Pareto Principle is a rule of thumb, named after economist and sociologist Wilfredo Pareto, in its most general form is formulated as “20% of effort gives 80% of the result, and the remaining 80% of effort - only 20% of the result”. It can be used as a baseline in analyzing the efficiency factors of any activity and optimizing its results: by choosing the minimum of the most important actions correctly, you can quickly get a significant part of the planned full result, while further improvements are ineffective and may be unjustified.
For clarity on the Internet lives such a picture:
At the beginning of the day I tried to do the maximum number of the most critical cases. To do this, filtered the to-do list by priority, and then sorted by duration. The first were the fastest cases, in the end, 2-3 hours after the start of the working day, I could boast of 5-6 completed urgent tasks and calmly plunged into something more laborious.
What it looked like:
Situation:
What principles guided me:
And in conclusion of the article I share my position regarding the lack of time:
If there is really not enough time , it means you are in demand and that is good.
What I want to tell:
- Eisenhower Matrix
- Important / Urgent
- Building a to-do list per day (with time planning)
- Pareto principle
- How to put into practice
- Conflict of interest
Eisenhower Matrix
Eisenhower was an army general in 1944, was also the president of the United States from 1953 to 1961. He had a lot to do, and it was impossible to miss something important. This is how the matrix was born, dividing matters by importance and urgency.
')
Important matters are those that result from the fulfillment or non-fulfillment of which has a significant impact on the salary / project / transaction, etc.
Urgent cases - matters with a "shelf life" must be performed by ASAP (as soon as possible)
The matrix itself looks like this:
The first are doing things important and urgent at the same time, followed by urgent and last of all important. All other cases are postponed until later, they are destined to either resolve themselves, or go into the category of important and / or urgent.
On the Internet, I found a similar matrix for printing:
Build a to-do list for the day
After using the described matrix daily for 3-4 months, I discovered the following for myself:
- You can plan for about 6 hours with an 8-hour working day.
- At first, the planned and actual time will vary.
- Keep a story for each day
- Automation of planning is possible if there is something to automate and a number of rules for handling actions
I did not use any special software, I was content with a simple Excel. What it looked like:
The time was set in minutes, the result of summation was displayed in hours.
Pareto principle
Wikipedia politely shared the definition: The Pareto Principle is a rule of thumb, named after economist and sociologist Wilfredo Pareto, in its most general form is formulated as “20% of effort gives 80% of the result, and the remaining 80% of effort - only 20% of the result”. It can be used as a baseline in analyzing the efficiency factors of any activity and optimizing its results: by choosing the minimum of the most important actions correctly, you can quickly get a significant part of the planned full result, while further improvements are ineffective and may be unjustified.
For clarity on the Internet lives such a picture:
How to put into practice
At the beginning of the day I tried to do the maximum number of the most critical cases. To do this, filtered the to-do list by priority, and then sorted by duration. The first were the fastest cases, in the end, 2-3 hours after the start of the working day, I could boast of 5-6 completed urgent tasks and calmly plunged into something more laborious.
What it looked like:
Conflict of interest
Situation:
- All arriving puzzles default "important" and "urgent"
- Everyone needs everything "yesterday"
- Everyone considers their Wishlist the most important and priority
- You are "between two / three / four lights"
What principles guided me:
- Warn bosses and task initiators that you cannot cope \ you don’t have time
- Ask the initiators of new tasks to agree with the initiators of the already existing ones that their tasks will be delayed in time in favor of the new task.
- Ask for advice from the head \ senior comrades, which of the tasks is more urgent and more important
- If the answer is “all urgent and important” (preferably in writing), do it in any order
And in conclusion of the article I share my position regarding the lack of time:
If there is really not enough time , it means you are in demand and that is good.
Source: https://habr.com/ru/post/121804/
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